Changing habits in daily work routines
When assessing your self-management techniques, perhaps you have realised that it would be better to start agreeing your own estimated timings with other people who are also responsible for the tasks? If, for example, you work with creatives, they will often be in a better position to estimate how long a job will take. Or maybe you’ve noticed that work processes within your team could be better structured in general? If so, address this directly and get together to develop structures to suit all of you. Perhaps you have caught yourself time and again losing focus when it comes to prioritisation? So work at it! Always admonish yourself if you notice that the smaller tasks are getting in the way of your actual job.
These are just a few examples! Perhaps you will find some completely different “critical points” in your own self-management. The first step is identifying them. Ask yourself how you can improve on them and keep practising the changes until they stick and become a habit.
Tools and tricks for observing your own behaviour
If you work with Microsoft Outlook, you already have the best framework in place for working with a structured approach and optimising your time management. After all, Outlook can do a lot more than just deliver your electronic mail. You probably already use the calendar. Use it to remind you of the most important activities and deadlines. Are you familiar with Lync? This program is part of Outlook and can be used instead of phone calls or for chat or online meetings. Evernote can also be used for notes.
There are also all kinds of tools such as Todoist or Getting Things Done, which can be used to record all your tasks and help you to get better organised. Remind yourself of deadlines and ensure that regular work processes happen automatically. You might be interested in these tools for organising appointments.